الوصف الوظيفي

This position will report directly to the Registrar.

Summary Of Position:

The Record Specialist will assist with the day-to-day operations of the Registrar’s Office. The duties will include, but are not limited to, maintaining and integrity of students’ academic records, assisting with departmental activities, entering data int the student information system, and performing administrative tasks per established policies and procedures.

Strategic Objectives:

• Enhance the AUIB student experience by addressing student queries and providing superior customer service.
• Increase efficiency and use of the student information system by collaborating across departments.
• Promote accuracy and integrity of information stored and functionality of the student information system.

Responsibilities:

• Assist the Registrar in the day-to-day operations of the unit.
• Update and maintain student files.
• Assist with the input/update and maintenance of student data and academic records.
• Update course information in the Student Information System
• Review transfer credit requests.
• Liaise with the MoHESR and generate ministerial reports under the guidance of the Registrar.
• Support the Enrollment Management communications plans.
• Provide guidance to students on admission, enrolment, and document submission.
• Process incoming student record, academic transcripts, and letter requests.
• Assist in scheduling classes and final examinations.
• Assist in final exams proctoring.
• Generate reports as requested by the Registrar.
• Translate information from English to Arabic and Arabic to English with accuracy.
• Support the degree audit process as requested by the Registrar.
• Participate in planning, coordinating, developing, and implementing long-term goals and objectives for the unit.
• Contribute to developing and implementing best business practices that improve and maintain customer service and communications with all university constituents.
• Process Diplomas/Certificates, and Statements of Results.
• Assist with the organization of convocation ceremonies.
• Maintain classroom inventory information.
• Perform other duties as assigned.

Requirements For This Position:

• Bachelor's Degree from an accredited tertiary institution in Computer Science, Information Management, or related field.
• At least two years’ work experience in related field; prior experience in higher education is an advantage
• Experience in higher education enrollment management (admission, registration).
• Excellent English written and verbal communication skills
• Proficiency in MS Office (Word, Power Point, Excel) and database applications.

Knowledge, Skills, And Abilities:

• Ability to multitask and prioritize tasks
• Excellent time management skills
• Innovative and creative thinker - resourceful
• Excellent interpersonal and communication skills – verbal and written
• Demonstrated high degree of professionalism and a can-do mindset
• Strong work ethic with the ability to excel in a demanding, outcome-oriented, and dynamic work environment
• Conflict resolution and multi-tasking skills
• Detail oriented
• Professional discretion
• Ability to work well with individuals from diverse backgrounds
• Strong organizational and planning skills
• Ability to succeed in a fast-paced environment
• Detailed-oriented, well organized, and able to handle multiple tasks simultaneously.
• Peoplesoft SIS experience or other student information systems.
• Ability to effectively present information and respond to queries from management and clients.

Application Procedure:

Applications should include:

• Cover Letter.
• Updated Curriculum Vitae.
• Copies of Passport Data information page.
• References (contact details) for up to three individuals who are familiar with your work.
• Copies of all formal academic degrees and certificates.
• Copies of your Transcripts.

Applications will be accepted until the position is filled. Confidential review of materials and screening of candidates will begin immediately.

Please apply through AUIB website OR send your application and supporting documents to the following email address: jobs@auib.edu.iq 

If an applicant has any relatives working at AUIB this must be disclosed in writing in the cover letter.

If you have not heard back from us after 3 weeks, it means that your application was not successful.