الوصف الوظيفي

JOB SUMMARY

Event Box Co., an events and exhibitions company is looking for a Supply Chain Coordinator who will be responsible for the planning, daily management, reporting, and compliance with Event Box policy and procedures for the logistics functions. The Supply Chain Coordinator’s responsibilities include procurement, transport, warehouse, administration, asset and property management, and implementation of required other relevant processes and practices of the company in cooperation with other departments of the company.

RESPONSIBILITIES 

Procurement:

• Accountable for implementing and maintaining a procurement system based on the fundamental procedures and policy of the company.
• Establish a reasonable and appropriate lead-time for ordering and delivery of goods, ensuring this lead-time is followed up and achieved.
• The Supply Chain Coordinator leads in working with the operation manager to develop and update procurement plans ensuring realistic lead times and delivery to meet program Workplan timelines.
• Ensure supply chain processes meet legal requirements and standards.
• Communicate and negotiate with suppliers and vendors to land more profitable deals.

Logistics Management and Reporting:

• Oversee and monitor logistics activities to ensure they are carried out in full compliance with the company policy and procedures.
• Provide recommendations to the supervisor for procedural or policy changes to enhance logistics effectiveness, internal controls, or cost efficiencies.
• Ensure timely submission of the Monthly Report.
• Ensure that all operational risks are evaluated regularly and that key risks are comprehensively mitigated.

Asset Management and Warehouse/Storage:

• Ensure proper tracking of all company assets.
• Accountable for proper management of the assets released from storage.
• Accountable for proper tracking of assets using Equipment Issue / Receipt forms.
• Define and implement maintenance systems and procedures for assets, including training of staff and follow-up.
• Ensure quarterly physical check of assets and submission of asset reports to the supervisor.
• Ensure spot-checks are done systematically, documented, and reported for all the company assets, inventory, and equipment.

Transportation:

• Ensure that systems are in place to account for transported goods, including here transport and labor.
• Accountable for timely and regular preventive maintenance and tracking system of all vehicles.
• Ensure that the Supply Chain Manager and Field Managers prepare monthly reports on Fuel Usage, Mileage, and Spares Expenditures by vehicle for review, general reporting, and analysis for continuous improvement.
• Maintain records/authorizations for fuel usage, Mileage, and issue analysis reports.
• Do other related tasks as assigned by supervisor.

QUALIFICATIONS

• Degree or professional certification in Supply Chain Management, Business Management, or related field strongly preferred.
• Previous experience as a supply chain coordinator or in a similar field.
• Excellent language skills in Kurdish, Arabic, and English will be an advantage.
• Excellent interpersonal and verbal and non-verbal communication skills.
• Excellent knowledge of supply chain processes. 
• Working experience with relevant software.
• To have a strategic and analytical mind.
•  Willingness to travel - this position will spend up to 20% of time traveling to other cities inside Iraq.

Kindly include the job title “Supply Chain Coordinator” in the subject of the email when applying.