الوصف الوظيفي

EventBox is a leading company that excels in event management as well as exhibitions and conferences organization. We provide innovative solutions for all kind of events from corporate events, conferences to trade shows.

JOB SUMMARY
The Receptionist is responsible for providing administrative support to the organization. This includes greeting visitors, answering incoming calls, providing information to callers and visitors, scheduling appointments and maintaining records. The Receptionist will also be responsible for taking messages and transferring calls to the appropriate staff member.

JOB IDENTIFICATION
Job Title: Receptionist
Work location: Erbil
Report to: Admin/Finance Manager
Type of position: Full Time

RESPONSIBILITIES
• Greet visitors, ascertain their needs and direct them to the appropriate person or department
• Answer incoming calls in a friendly and professional manner, provide information and transfer calls as necessary
• Assist with mail services such as sorting, distributing, shipping packages, etc.
• Schedule appointments and maintain an appointment calendar for staff members
• Maintain records of all incoming calls, messages and visitors
• Making sure the meeting room is ready for any meeting and according to the schedule
• Ensure that all public areas are kept clean and neat at all times in coordination with the cleaner
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Provide general administrative support such as photocopying, scanning documents and filing
• Assist with other tasks as assigned by management

QUALIFICATIONS SKILLS:
❖ PC SKILLS:
• Proficiency in Microsoft Office (especially in Excel and world) or other system.
• Very good in Emailing and outlook.
❖ Language skills:
• Demonstrated ability to read, write, and speak English, Kurdish and Arabic
❖ Communication & personality skills:
• Hands-on experience with office equipment (e.g. printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Diploma degree; additional certification is a plus
• Excellent interpersonal skills

• Proven work experience as a Receptionist, Front Office Representative or similar role is a plus

Females Candidates are highly encouraged to apply for this position

Application closing date: (January 26th, 2023). • Applicants may submit their CVs to this email (hr@eventbox.iq) with mentioning the vacancy title: [EB6 - Receptionist] in subject line of your email• Email after the closing date will not be considered. • Applications will be reviewed on a rolling basis until the position is filled.