Job Description

Receptionist 

Provides administrative support to all departments when needed. S/he will provide excellent customer service while maintaining discretion and confidentiality. S/he will also be responsible for opening and maintaining customers’ files and other tasks related to the company’s archive.

Role and Responsibilities

• Professionally answering telephone lines, screen, and direct calls. Monitor main line voice messages.
• Meet and greet visitors as they arrive; advise appropriate staff members.
• Receive and distribute deliveries, incoming mail, posting, and delivery of outgoing mail daily. Assist with courier requests and correspondence.
• Maintain inventory of office and kitchen supplies by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies weekly. Place special orders as needed.
• Assist with company events, including managing RSVP lists, attending events, providing registration support, and assisting with events as necessary.
• Keep records of documents filed or removed, using log books and computers.
• Add new documents to file records, and create new records as necessary.
• Perform general office duties such as typing, operating office machines, and sorting mail.
• Gather documents to be filed from departments and employees.
• Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Find and retrieve information from files in response to requests from authorized users.
• Place documents into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
• Other duties as assigned.

Requirements 

• Bachelor’s degree preferred with a minimum of two years of experience in an area related to office administrative support.
• Professional demeanor and excellent customer service abilities are required.
• Excellent skills in the areas of the organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and problem solve.
• Ability to take initiative and to work both independently and as a team member.
• Excellent verbal and written communication skills and English, Arabic, and Kurdish are a must.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

If you are interested in a long-term employment contract, please forward your CV mentioning the job title in the subject line to:

hr@firstquantumcapital.com

FIRST QUANTUM CAPITAL #FQC is a leading international multi-disciplinary firm that offers long-term competitive benefits and growth opportunities to its employees.